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Bid Title: 2022 Comprehensive Plan
Category: City of Perryville Bid Opportunities
Status: Open

Description:

The City of Perryville requests Statements of Qualifications from experienced, qualified planning consultant firms to obtain professional planning services for an update to the City of Perryville Comprehensive Plan (the Plan).

Development of the updated Plan should include analysis of various data impacting development within the community and should consider input from the Planning and Zoning Commission, elected and appointed officials, city boards, business stakeholders, and interested citizens. The updated plan should provide a framework for orderly future development.

This Plan update is budgeted for the 2022-23 budget year with potential to extend into the 2023-24 budget year. The anticipated timeframe for Plan completion is 9-12 months from the award of contract. The planning process shall be such that the Plan document will be developed and submitted to the City in sections for review, comment, and approval.

The City Administrator, Zoning Administrator, one alderman, and two members of the Planning and Zoning Commission comprise the steering committee for this project. This steering committee will review qualifications, conduct interviews, and recommend two to three firms to present proposals to the Planning and Zoning Commission and Board of Aldermen. The City of Perryville’s Zoning Administrator will serve as the primary liaison to the successful firm. Any questions regarding this RFQ should be directed to the staff liaisons whose contact information is included at the end of this document.

The City of Perryville’s current Comprehensive Plan was completed by Southeast Missouri Regional Planning Commission in 2011 and has been used as a guideline for development since that time. The current plan can be found at https://www.cityofperryville.com/452/Comprehensive-Plan.

Each proposal shall include the following minimum information:

1. Cover letter summarizing the key points of the proposal. This letter should also contain the name and contact information (address, phone, and email) of the contact person.

2. A section on the firm’s organization and management, including any subcontractors or out-sourcing firms and their respective responsibilities.

3. Staffing plan and resumes of key personnel that will be used.

4. The identification of recent plans prepared for other authorities with contact names for each.

5. A project implementation schedule. This is to be a general time frame for different aspects of the project.



Overview: The City of Perryville is the county seat of Perry County and is located in southeast Missouri at the intersection of Missouri Highway Routes 61 and 51 and U.S. Interstate 55 (exit 129), approximately 70 miles south of St. Louis and 30 miles north of Cape Girardeau. The City currently encompasses approximately 8.1 square miles. Population for the City of Perryville as determined by the 2020 Census is 8,555.

Project Area:

The physical scope of the Comprehensive Plan Update will include the incorporated area of the City of Perryville. Areas outside the current city limits should be addressed as they pertain to potential future growth opportunities.

Scope of Services:

1. Initial meeting with the city’s liaison to review the project schedule, schedule meetings, and begin the process of data acquisition.

2. Obtain existing plans, maps, and other data relative to the project.

3. Schedule and conduct meetings with appropriate elected and appointed officials. These meetings should include the Mayor and Board of Aldermen, the Planning and Zoning Commission, the City Administrator, the project liaison, and various city staff members as needed. The purpose of these meetings will be to obtain input and guidance as it relates to the Comprehensive Plan update process. Individual meetings can be virtual but public meetings and presentations to the Board of Aldermen and Planning and Zoning Commission need to be in person.

4. Schedule and conduct public meetings and topic-specific focus groups as necessary.

5. Prepare a population analysis of the City of Perryville.

6. Review land use plan summaries from contiguous communities and other government entities and identify potential land uses in reference to those plans.

7. Update the land use map from the existing Comprehensive Plan (to be delivered in a form compatible with the city’s GIS system).

8. As a separate chapter or addendum, develop an annexation strategy, including an analysis of financial burdens to taxpayers, potential funding mechanisms, and incentives to annexation.

9. Project a land use strategy for undeveloped land and surrounding land outside the present city limits.

10. Review and incorporate information from the City’s Park Master Plan.

11. Review and incorporate information from the MODOT Statewide Transportation Improvement Program (STIP) for local and regional projects affecting the City of Perryville.

12. Review and update the city’s Major Street Plan, including any recommendations for amendment, a financial analysis of financial burdens to taxpayers, potential funding mechanisms, and incentives to development of arterial & collector streets.

13. Review strategic plans from local, state, and federal agencies to ensure coordination.

14. Review current and proposed FEMA flood maps to ensure coordination with future land use plan.

15. Develop planning goals, objectives and implementation strategies.

16. Make periodic reports to the city liaison and present the final document at a public hearing required for official adoption of the Plan.


Comprehensive Plan Deliverables:

The final Plan shall be submitted in the following formats:

1. A digital copy of the complete document in PDF format, including all graphics.

2. Separate PDF copies of each map included in the document, and digital copies compatible ESRI Geographic Information System (GIS) software used by the city.

3. Individual copies of all photos and other graphics used in the document in JPG format.

The plan shall be presented in a format and language that is user-friendly and easily comprehensible to the general public. The consultant should make an effort to minimize the use of technical planning jargon. The use of maps, graphics, and other devices that will enhance the readability and ease-of-use of the plan is required. At completion of the plan process, the consultant must provide a plan complete with all maps, graphs, photos and tables that will become the property of the City.

Submission Requirements:

Six printed copies of the proposal should be delivered to City Clerk Tracy Prost at City Hall, 215 North West Street, Perryville, Missouri, 63775, on or before 5:00 p.m. on Tuesday, September 6, 2022. Envelope should be clearly marked “RFQ FOR COMPREHENSIVE PLAN UPDATE. ATTN: TRACY PROST, CITY CLERK.

Copyright Releases

Those firms responding to the RFQ request shall supply a limited copyright release for city staff to make copies of any copyrighted materials included within the submittal.

Selection Process

The City’s Comprehensive Plan Committee will review all submissions and select 2-3 consultants to submit proposals and be interviewed by the committee. Proposals shall not include cost. Interviews will be held virtually.

Following the interview process, the committee will rank the submissions and provide recommendations to the Planning and Zoning Commission. The City will then contact the top-ranked consultant and attempt to negotiate a cost agreement. If no agreement is reached, the City will contact the second ranked consultant, and so forth.

City Contacts:

Any questions should be directed to City Administrator Brent Buerck and/or Zoning Administrator Ray Jackson at 573-547-2594. Selections for interviews will be made and set up for a date to be determined in September or October 2022.

CITY OF PERRYVILLE, MISSOURI

Publication Date/Time:
8/5/2022 12:00 AM
Closing Date/Time:
9/6/2022 5:00 PM
Contact Person:
Any questions should be directed to City Administrator Brent Buerck and/or Zoning Administrator Ray Jackson at 573-547-2594.

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